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A PCA SANCTIONED EVENT

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Welcome Vendors!

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The North Florida Pro Rodeo welcomes a curated group of vendors to enhance the guest experience while supporting local nonprofits and celebrating rural heritage.

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With an estimated 3,500–4,000 attendees over two nights, this event offers strong visibility and engagement for participating vendors.

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All vendors are required to participate both nights.

Retail/Artisan Vendors

Vendor Fee $250

Includes:

  • One 10’ x 10’ booth space for both nights

  • Opportunity to engage directly with event attendees

  • Participation in a high-traffic, family-friendly event

FOOD VENDORS

Vendor Fee $500

Includes:

  • Designated food vendor space for both nights

  • Opportunity to serve a large, two-night audience

Space Requirements

  • Food vendor spaces accommodate standard food trucks and trailers

  • Approximate footprint: 20’–30’ wide x 15’–20’ deep, depending on setup

  • Vendors must list vehicle/trailer dimensions on the application

NONPROFIT/COMMUNITY VENDORS

Vendor Fee $150

Includes:

  • One 10’ x 10’ booth space for both nights

  • Opportunity to promote your mission, programs, and fundraising efforts

  • Engagement with a broad, community-focused audience

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VenDOR PARTICIPATION REQUIREMENTS

ATTENDANCE AND HOURS

  • Vendors must be open and staffed during all event hours on both nights

  • Early breakdown is not permitted without prior approval

  • Vendors who leave early may be excluded from future events

BOOTH SETUP

  • Standard booth size (non-food): 10’ x 10’

  • Vendors must provide:

    • Tent (white or neutral preferred)

    • Tables and chairs

    • Proper tent weights (required for safety)

  • Setup and load-in instructions will be provided in advance

ELECTRICITY AND GENERATORS

  • Electricity will NOT be provided to any vendors

  • Vendors requiring power must supply their own generator

 

Generator Requirements

  • Generators must be quiet/inverter-style and properly muffled (less than 60 decibels)

  • Generators must be positioned safely away from public walkways

  • Loud or unsafe generators will not be permitted

PRODUCTS AND SALES

  • Vendors may only sell items listed and approved on their application

  • No illegal, offensive, or non-family-friendly merchandise

  • The event reserves the right to limit duplicate vendor types

VENDOR SELECTION PROCESS

  • Vendor spaces are curated

  • Acceptance is NOT first come, first served

  • Submission of an application does not guarantee acceptance

 

Selections are based on:

  • Product type and variety

  • Alignment with a family-friendly, rural heritage event

  • Overall vendor mix and event layout considerations

PAYMENT AND ACCEPTANCE

  • Vendor space is not secured until payment is received

  • Vendor fees are non-refundable unless the event is canceled

  • The North Florida Pro Rodeo reserves the right to decline applications at its discretion

PERMITS AND COMPLIANCE

  • Vendors are responsible for all required licenses and permits

  • Food vendors must comply with all county and state health regulations

  • Proof of insurance may be required

  • The event is not responsible for lost, stolen, or damaged property

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READY TO APPLY?

Vendor applications close

MONDAY, MARCH 9, 2026

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